Meet the StrataBody Assistant – Always On for Your Scheme
The StrataBody Assistant is always on and already knows your scheme — open requests, meetings, compliance, levies, members, and uploaded documents — and drafts the everyday work for you.
Every committee has the same quiet wish list: a calmer inbox, faster meeting prep, fewer reminders to chase, and the confidence that nothing important is slipping through the cracks. The StrataBody Assistant lives inside the platform, knows your scheme inside and out, and is ready to help the moment you open any page.
The StrataBody Assistant isn't a separate product or another login to remember. It is woven into every screen, available from the small floating button in the corner, and tuned to the realities of running an Australian strata scheme.
A helpful colleague who already knows your scheme
Most tools you've tried before need to be briefed from scratch every single time. You explain what your building is called, who's on the committee, what's currently broken, what's coming up — and only then can they help. By the time you've finished setting the scene, you may as well have done the task yourself.
The StrataBody Assistant is different. It has secure, role-aware access to everything the logged-in user can already see in StrataBody — your buildings, lots, members, open maintenance requests, approved jobs, meeting agendas and minutes, compliance items, uploaded documents, levies and outstanding amounts, communications, and notifications. When you ask a question, it is already up to speed.
Ask the StrataBody Assistant 'who hasn't paid their Q3 levy?' and it will quote the actual outstanding accounts from your register. Ask 'what was decided about the lift quote at last month's meeting?' and it will point you to the motion in the relevant minutes. Ask 'what compliance items are due in the next 60 days?' and it will list them with dates — pulled straight from your scheme.
She reads your documents, too
The StrataBody Assistant doesn't only know structured data — it also pays attention to the documents your committee has uploaded. By-laws, fire evacuation plans, insurance certificates, contractor reports, scope-of-works documents, AGM packs — when a question relates to something inside one of those files, the StrataBody Assistant can reference the source so you know exactly where the answer came from.
That means questions like 'what's our excess on the building insurance?' or 'when does our fire safety statement expire?' can be answered in seconds, with the StrataBody Assistant citing the document and the date it was uploaded. No more digging through folders to find the one PDF that has the answer.
Auto-generating the work you'd usually do yourself
Knowing things is useful. Doing things is even better. The StrataBody Assistant can take a short instruction and turn it into a near-finished draft — ready for you to review, tweak, and confirm:
- Draft a clear, friendly notice to all owners about a planned water shutdown or lift service.
- Pull together a committee meeting agenda from open requests, deferred items, and upcoming compliance.
- Summarise long contractor reports or AGM minutes into a few plain-English bullet points.
- Flag overdue maintenance, expired insurance, or compliance items that need attention this month.
- Suggest a priority, assignee, and due date for a new maintenance request as it comes in.
- Draft a polite arrears reminder to owners with outstanding levies, in a tone you set.
Every action the StrataBody Assistant proposes is shown to you before anything is saved or sent. You stay in full control — the StrataBody Assistant handles the heavy lifting, your committee makes the call.
Practical time savings, every week
Typical tasks where the StrataBody Assistant shortens the loop once your scheme data is in StrataBody:
- Drafting an owner notice: review a first draft instead of starting from a blank page.
- Preparing a committee meeting agenda from open items and compliance due dates.
- Turning rough meeting notes into structured draft minutes for the secretary to approve.
- Surfacing compliance or insurance renewals that are due soon on the dashboard and in chat.
How much time you save depends on your scheme's size and how often you use the StrataBody Assistant — the goal is fewer evenings lost to repetitive drafting.
Built to be safe and trusted
The StrataBody Assistant operates inside your scheme's normal permission model. Committee members see committee data; owners and tenants in the portal only see what they're already entitled to access. It will say so plainly when it is not sure of an answer, and for legal questions it will always suggest confirming with a qualified strata lawyer or your state's dispute service.
That's the philosophy behind the StrataBody Assistant: take the slow, repetitive work off the committee's plate, surface the right information at the right moment, and leave every important decision firmly in human hands.
Tip
Try the StrataBody Assistant with one task you do every month — drafting an owner notice or summarising minutes is a great place to start. Once you've felt the difference once, you'll find new uses every week.
How Stratabody helps
- Provide instant answers grounded in your scheme's actual data and uploaded documents.
- Draft owner notices, meeting agendas, minutes, and arrears reminders in seconds.
- Surface overdue maintenance, expiring insurance, and upcoming compliance proactively.
- Triage new maintenance requests with a suggested priority, assignee, and due date.
- Keep every committee decision human — the StrataBody Assistant proposes, your committee confirms.
Frequently asked questions
- Do we need to set up the StrataBody Assistant before we can use it?
- No setup required. The StrataBody Assistant is built into StrataBody and is ready the moment your scheme is live. It uses the data and documents already in your account, so the more your committee adds — requests, meetings, compliance, documents, levies — the more useful it becomes.
- Can the StrataBody Assistant make changes to our scheme on its own?
- The StrataBody Assistant never saves or sends anything without showing you first. It drafts, suggests, and prepares — your committee reviews and confirms before any record is updated, any notice is published, or any action is taken.
- Does the StrataBody Assistant only know what we type, or does it see our scheme data?
- The StrataBody Assistant has secure, role-aware access to your scheme's data in StrataBody — buildings, lots, members, requests, meetings, compliance, financials, communications, notifications, and uploaded documents. It only references what the logged-in user is already permitted to see.
- Can owners and tenants in the portal use the StrataBody Assistant too?
- Yes — with appropriate limits. Portal users can ask the StrataBody Assistant questions about their lot, their notices, and their portal documents, but it respects every permission boundary. It won't surface committee-only information to portal users.
The StrataBody Assistant turns the busiest parts of strata admin into a calm, guided workflow: it knows your scheme, reads your documents, drafts the work for you, and keeps every important decision in your committee's hands. Try it with one task this week and see how much time comes back to you.
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